Granting Access to Reports

 

The BYU online student rating system now provides the option to deans and department chairs to grant access to online rating reports to others in their college or department. Access can be given for all courses in a college or department, or it can be given for particular courses or course sections. Ultimately, college deans oversee this process in their respective colleges (i.e., deans have access to reports for the entire college and can grant access privileges to others or authorize others to grant access). The process of granting access to others (and, if needed, allowing others to grant access) is outlined below:

 

1. Scroll down on the Student Ratings web page and click on the link Manage Your Student Ratings.

 

2. Click on the “Access Control” tab at the top center of the page.

 

3. At the left-hand side of the page, click on the college, department, course, or section for which you would like to provide access to others. (If you click on the department, the person for whom you grant access will have access to all student rating reports in the department. If you click on a course, the person for whom you grant access will have access to all student rating reports for that course. Once access is given, it applies to past, current, and future online rating reports.)

 

4. Once a college, department, course, or section is selected, add the person to whom you would like to give access. This is done by typing the person’s Net ID in the box in the center of the page and clicking the “Add User” button to the right of the box.

 

5. If you would like the person to whom you are giving access to be able to provide access to additional users at that level of access (e.g., department, course), check the box to the right of their name under the heading “Grant/Change User Access.”

 

6. If you would like the person to whom you are giving access to be able to change or add instructor information for course sections included in the given level of access (e.g., department, course), check the box to the right of their name under the heading “Update Instructor Info.” (This option makes it possible for departments and colleges to correct instructor information, including adding instructors for team-taught courses, before the online student rating period begins. Each semester, colleges and departments will be notified when and how they are to check instructor information and make changes if needed.)

 

Listed instructors automatically have access to the sections they teach. Others who need access to ratings information, such as department chairs, secretaries, and other administrators, need to contact whoever is responsible for the division: for courses and sections contact the department chair; for departments contact the department chair or college dean.

 

Removing Access to Ratings

 

If you need to remove a person’s access to ratings information—

1.Click Manage Your Student Ratings.

 

2. Click on the Access Control tab at the top center of the page.

 

3. Locate the person you want to remove from the access list.

 

4. Click Remove User next to the person’s name.

 

If you have questions or need help in this process, please send an email message to StudentRatings@byu.edu.

 

For more information on BYU online student ratings, visit our FAQ section.